Send Interview Invite when Applicant Status is Updated
Setting up a trigger to automatically send a calendar invite for an interview when an applicant's status is updated to a specific status can significantly streamline your recruitment process. This feature ensures that whenever an applicant's status is changed, they receive a calendar invite immediately. This automation helps maintain clear communication, reduces manual scheduling efforts, and ensures both the hiring team and applicants are on the same page regarding interview details. In this guide, we'll show you how to configure this time-saving trigger in your Applicant Tracking System.
Event Type
app_status_updated
Action Type
create_interview
Required Data
email
The admin user’s email. The interview will be sent from the calendar of this user.duration
Length of interview in minutes.location
Location of interview. Either a physical address or “Remote” for an online Interview.minimum_notice
Minimum notice for which an applicant can schedule in interview in minutes.available_days_length
Amount of calendar days available for the applicant to schedule the interview.add_conferencing
Booleantrue
for an online interview orfalse
for an in-person interview. The admin user’s default conferencing profile will be used if set totrue
.
Optional Data
additional_attendee_emails
An array of additional admin user emails who will attend the interview.
Conditions
{ "app": "status" }
The status value that will trigger an interview to the applicant.
Example Request
# POST /api/v1/triggers
{
"event_type": "app_status_updated",
"action_type": "create_interview",
"data": {
"email": "[email protected]",
"additional_attendee_emails": ["[email protected]"],
"duration": 30,
"location": "Remote",
"minimum_notice": 1440,
"available_days_length": 30,
"add_conferencing": true
},
"conditions": {
"if": {
"and": {
"==": [{ "app": "status" }, "Ready for Interview"]
}
}
}
}
Usage
Once the trigger is created, any time an applicant's status is set to "Ready for Interview"
, they will automatically be sent an interview invitation.
Updated 3 months ago